Terminology change
This article contains references to Dotdigital address books. In the Dotdigital platform, these have been renamed to Lists. To locate Lists in Dotdigital, go to Audience > Lists.
The User Management area in Salesforce allows you to link additional Salesforce and Dotdigital users, as well as amend user permissions.
Before you start
Things you need to know:
You need admin permissions in Salesforce to add or edit users.
Each Dotdigital user can only be linked to one Salesforce User.
Link users
To access the User Management area in Salesforce:
Select the Configuration tab.
Expand the Settings drop-down menu and select Manage users.
A list of all users in the connected Dotdigital account is displayed.To connect a Dotdigital user to a Salesforce user, expand the Salesforce User drop-down menu, and select a user.
If there are more than 500 users in your Salesforce organisation, the Salesforce User field will display as a text box rather than a drop-down menu. In this case, you need to enter the user's email address manually.
Select Save.
If all Dotdigital account users have already been allocated, you must create a new user in Dotdigital.
Learn more in Add a user.
Change a linked user
If you want to change the link between a Salesforce user and a Dotdigital user:
Select the Remove icon to the right of the Salesforce user.
Expand the Salesforce User drop-down menu and choose a new user from the list.
Select Save.
Linked user accounts are set as Active. If a user is deactivated, their access to Dotdigital needs to be re-established.
Learn more in Access Dotdigital as a Salesforce user.
User permissions in Salesforce
You can assign permissions to each user to control which tabs and buttons they can access, and what actions they can perform. Default permissions are applied based on the Permission set that a user is assigned, but you can edit the permissions if you need to.
The available permissions are:
Dotdigital Tab
Configuration Tab
Actions Button
Address Book Saving
Address Book Synchronising
Campaign Sending
Campaign Synchronisation
Dotdigital Account Linking
Address Book/Campaign Linking
To edit user permissions:
Select the Configuration tab.
Expand the Settings drop-down menu and select Manage users.
Select the Edit icon next to the user.
Select or clear the checkbox for a permission to assign or remove it.
Select Save.
If you try to access a system area or perform an action for which you don’t have the correct permissions, you see one of the following error messages:
System area | Error message |
Dotdigital tab | Insufficient Privileges - You do not have the required permissions to access the Dotdigital Tab |
Configuration tab | Insufficient Privileges - You do not have access to the Connector Configuration Page |
Configuration tab > Settings > Account settings | You do not have permission to access this feature |
Add Address Book | You do not have permission to save address books |
Synchronise Address Books | You do not have permission to synchronise Email Address Books. Please contact an Administrator |
Send Campaign Wizard | You do not have permission to send Email Campaigns. Please contact an Administrator |
Synchronise Email Campaigns | You do not have permission to synchronise Email Campaigns. Please contact an Administrator |
Configuration tab > Email Account Linking | You do not have permission to link Email Accounts. |
Campaigns tab > Link to Email Address Book | Unable to create link(s). You do not have permission to link Campaigns and Email Address Books. Please contact an Administrator |